Investigation and Artifacts
Before:
Before even starting my project, I first had to apply to be a shadow to the previous year's coordinator. After shadowing her, I was then chosen to run the event along with Pranav Maddireddy. We would have to work together and decide on a division of tasks to effectively coordinate the event. From there, I met often with my mentor and adviser, Karen Hazlewood, and we discussed what I would have to do to make this event happen. I took inspiration from previous expos and implemented new ideas which I believed could improve it.
Before even starting my project, I first had to apply to be a shadow to the previous year's coordinator. After shadowing her, I was then chosen to run the event along with Pranav Maddireddy. We would have to work together and decide on a division of tasks to effectively coordinate the event. From there, I met often with my mentor and adviser, Karen Hazlewood, and we discussed what I would have to do to make this event happen. I took inspiration from previous expos and implemented new ideas which I believed could improve it.
Above is a screenshot of the notes I took from a meeting on the tasks I would have to accomplish in the future.
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Meeting notes:
Starting two years ago, I attended the Applied Science Series meetings to observe, and this year I attended and participated as a coordinator of an event. Meetings were held approximately every week with either the entirety of the Applied Science Series committee or just with my mentor. Meeting notes were recorded, and I also kept notes of my own for personal reference in the future. |
Community outreach:
I reached out to my community by sending out emails to local schools and organizations for participation in the events. I drafted and sent out emails to the public schools of Simi Valley, college organizations such as the UCLA Society of Women Engineers, and local organizations like AeroEnvironment. |
Above is the document I used to draft my emails before sending them out to the corresponding organizations.
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Above is a screenshot of the google form that was advertised to the school and community for booth participation.
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Participation:
I created google forms for people to fill out for booth participation and volunteering. This was advertised on social media and through the school's weekly emails and during announcement slideshows that were played in classrooms. Above is a screenshot of part of the spreadsheet created from the google form responses for booth sign ups.
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Booth Layout:
For the day of the event, I prepared finalized documents of the layout of the booths and also sign in sheets for student volunteers and booths. These were used by the PTSA to check in students and show them where they would be located. A rough draft was created with the Health Fair coordinator, Neomie Almario, mentor, Karen Hazlewood, and the other STEAM Expo coordinator, Pranav Maddireddy. This was then revised and finalized for the day of the event into a cleaner document for easier reading. With over fifty booths, we filled our multi-purpose room and made use of the outside walls and various classrooms. |
Above are images of the drafted and finalized versions of the booth layout.
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Graphics:
I worked with Ai Bestante to communicate and work together to create all of the graphics for my event. He created a poster, mini flyer, program, and stamp card. The poster was attached in digital announcements and emails, and physical copies were printed to post around the school and community. I was able to reach students in Simi Valley and also to nearby areas like San Fernando Valley and Newbury Park. The mini flyers were handed out to students during open house and to given to elementary schools. The program and stamp card were distributed to attendees of the event. The stamp card was a fun, interactive way to motivate kids to see all the booths offered at the expo.
All of them can be seen below.
I worked with Ai Bestante to communicate and work together to create all of the graphics for my event. He created a poster, mini flyer, program, and stamp card. The poster was attached in digital announcements and emails, and physical copies were printed to post around the school and community. I was able to reach students in Simi Valley and also to nearby areas like San Fernando Valley and Newbury Park. The mini flyers were handed out to students during open house and to given to elementary schools. The program and stamp card were distributed to attendees of the event. The stamp card was a fun, interactive way to motivate kids to see all the booths offered at the expo.
All of them can be seen below.